Terms of Service

Last updated: October 8, 2026 | Version 3.0

In short: FlatConnect is software licensed to a society, RWA or apartment association. The society’s authorised representative agrees to these Terms on the society’s behalf. FlatConnect is free for all of 2026; we begin charging from 1 January 2027, and from then a society new to FlatConnect gets a 3-month free trial that needs no card and does not auto-convert into a paid plan. Your subscription price is quoted to you individually before you pay, subscriptions do not renew automatically, and refunds are governed by our Refund & Cancellation Policy. Residents and security staff use FlatConnect under their society’s arrangement with us.

Contents

  1. Who we are
  2. Definitions
  3. Acceptance of these Terms and authority to accept
  4. Description of the Service
  5. The relationship between FlatConnect, your society and you
  6. Accounts, registration and credentials
  7. Acceptable use and conduct
  8. Visitor management and gate security
  9. Money on FlatConnect: four different things
  10. Subscriptions and subscription fees
  11. Cancellation and refunds
  12. Maintenance collection, payment gateway and platform fee
  13. Service availability
  14. Changes to the Service
  15. Suspension and termination
  16. What happens to data when a subscription ends
  17. Financial data disclaimers
  18. User-uploaded content
  19. Intellectual property
  20. Third-party services
  21. Disclaimers and limitation of liability
  22. Indemnification
  23. Support and grievance redressal
  24. Governing law and disputes
  25. Changes to these Terms
  26. General provisions
  27. Contact and business identity

1. Who we are

FlatConnect is a society and apartment community management platform operated by Saumya Prakash, a sole proprietor based in India, trading as FlatConnect (“FlatConnect”, “we”, “our” or “us”). FlatConnect is not a company or an LLP. Our website is flatconnect.in and our contact details are set out in section 27.

These Terms of Service (“Terms”) govern access to and use of the FlatConnect mobile application, web application and website, together with all features, dashboards and related services we provide (collectively, the “Service” or the “Platform”).

2. Definitions

TermMeaning
SocietyAn apartment society, co-operative housing society, Resident Welfare Association (RWA), apartment owners’ association, builder-managed community or similar body that uses FlatConnect to manage its community.
Subscriber / CustomerThe Society that subscribes to FlatConnect. The Subscriber is our customer and is the party responsible for the Subscription Fee.
Manager / AdministratorAn individual authorised by the Society (for example a secretary, treasurer, committee member, facility manager or other authorised representative) who administers the Society’s FlatConnect account.
ResidentAn owner, tenant or other occupant of a flat or unit in a Society, who uses FlatConnect through that Society.
Guard / Staff UserA security guard or other staff member given limited access by the Society, typically for gate and visitor functions.
SubscriptionThe Society’s right to use the Service for a stated period on the commercial terms disclosed to it.
Subscription FeeThe amount payable by the Society to FlatConnect for the Subscription. This is money paid to us.
Maintenance DuesAmounts a Resident owes their Society (maintenance charges, sinking fund, penalties, utility charges and similar). This is money owed to the Society, not to us.
Platform Transaction FeeA fee that may apply to a maintenance payment collected through an in-app payment gateway, as described in section 12.
YouDepending on context, the Society or the individual user accessing the Service.

3. Acceptance of these Terms and authority to accept

By accessing or using the Service, you agree to be bound by these Terms and by our Privacy Policy and Refund & Cancellation Policy, each of which is incorporated into these Terms by reference. If you do not agree to these Terms, please do not use the Service.

3.1 You must be an adult

You must be at least 18 years old to create a FlatConnect account. If you are under 18, do not register.

3.2 Authority to act for a Society

If you accept these Terms, purchase or activate a Subscription, agree a price, confirm a renewal, or set up a Society on FlatConnect, you represent and warrant that:

We are entitled to rely on that representation. We do not independently verify a Manager’s internal authority, and we are not responsible for disputes within a Society about whether a Manager was authorised to subscribe, agree a price or make a payment. If your authority ends, you must tell us and hand over administration of the Society’s account.

4. Description of the Service

FlatConnect is a software platform for residential societies and gated communities. Depending on the features enabled for a Society, the Service may provide:

Features available to a particular Society depend on its configuration, its plan and its Subscription status. Not every feature described on our website or in marketing material is enabled for every Society.

5. The relationship between FlatConnect, your society and you

FlatConnect is a software and service provider. We are not a society manager, managing agent, accountant, auditor, security agency, collection agent, escrow provider or payment system operator.

5.1 What the Society does

5.2 What FlatConnect does

5.3 Residents and staff

A Resident’s obligations about maintenance dues, society rules, occupancy and conduct are owed to the Society, not to FlatConnect. Disputes between a Resident and a Society — including about dues, penalties, records, access or enforcement — must be resolved with the Society. We may assist by providing information held on the Platform where it is lawful and appropriate to do so, but we are not the decision-maker.

5.4 Changes of Manager

Societies change their committees. It is the Society’s responsibility to keep its list of Managers current, to remove access for outgoing Managers, and to ensure at least one active Manager at all times. Where a Society asks us to transfer administration of its account, we may require reasonable evidence of authority (such as a committee resolution) before acting.

6. Accounts, registration and credentials

6.1 Account creation

6.2 Account security

7. Acceptable use and conduct

You agree to use FlatConnect only for lawful purposes and in accordance with these Terms. You agree not to:

7.1 Community guidelines

8. Visitor management and gate security

Where a Society has enabled visitor management, the Platform allows Guards to record visitors at the gate, Residents to pre-approve expected visitors, guests, deliveries and cabs, and Managers to review their Society’s visitor activity.

8.1 Purpose and responsibility

8.2 Who can see what

Retention of visitor records, and how a visitor can ask for correction or deletion of their information, are described in our Privacy Policy.

8.3 Security limitations

FlatConnect is a record-keeping and notification tool, not a security service. We do not provide guarding, physical access control, surveillance, verification of visitor identity, or emergency response. We do not verify that a person is who they say they are at the gate. Decisions about whether to allow entry are made by the Society, its staff and its residents. We are not responsible for incidents arising from entry or refusal of entry, from information recorded incorrectly, from a guard not recording an entry, or from a device or network being unavailable at the gate. Societies should not rely on the Platform as their only security measure.

9. Money on FlatConnect: four different things

Several different payments can appear in or around the Platform. They are separate, and it matters which is which:

WhatWho paysWho receivesGoverned by
Subscription FeeThe SocietyFlatConnectSection 10 and the Refund & Cancellation Policy
Maintenance Dues and other society chargesResidentsThe SocietyThe Society’s own rules and bye-laws. Not our money and not our decision.
Society expensesThe SocietyVendors and service providersThe Society. We only record them.
Payment gateway and Platform Transaction FeesWhoever the Society configures to bear itThe payment gateway and, where applicable, FlatConnectSection 12

We never hold your society’s maintenance money. Where maintenance payments are collected through an in-app payment gateway, funds are settled by the payment gateway to the Society’s own bank account under the gateway’s arrangement with the Society. Where payments are made by UPI or directly to the Society’s bank account, the money never passes through us at all. FlatConnect is not an escrow agent, trustee, payment aggregator or custodian of society funds.

10. Subscriptions and subscription fees

10.1 Who subscribes

Subscriptions are sold to Societies, not to individual residents. The Society is the Customer and is liable for the Subscription Fee, regardless of which Manager arranged or paid it. A Manager who pays personally and seeks reimbursement must settle that with the Society.

10.2 How your price is determined and disclosed

FlatConnect pricing is quoted individually to each Society. We do not publish a single universally applicable price list, and we are not obliged to offer any Society the same price as another.

Your price may depend on the number of flats or units, the plan and features you need, the billing period you choose, any promotional, early-adopter, referral or launch arrangement, any negotiated or custom rate, and other legitimate commercial factors. Prices and offers on our website or in marketing material are indicative and do not constitute an offer capable of acceptance.

Your applicable price will be communicated to you clearly before you are asked to pay — in a written quote, proposal, invoice, message from us, or on the payment or checkout screen. No Subscription Fee becomes payable by a Society until the amount has been disclosed to it and it has agreed to pay.

10.3 What you will see before you pay

Before a Society becomes liable for a Subscription Fee, we will make clear:

If something you were shown before paying does not match what you were charged or what you received, tell us and we will correct it. See the Refund & Cancellation Policy.

10.4 Taxes

The amount we quote to you is the total amount payable for the Subscription period stated, and includes any tax we are required to charge at the time of the quote. Where FlatConnect is required to charge GST or any other tax, that tax will be shown in, or alongside, the amount quoted to you before you pay. We will not add tax to a quoted amount after you have paid it. If the tax position changes by law, any change will apply only to future subscription periods and will be disclosed before you commit to that period.

Any tax a Society or Resident may owe on its own transactions, including on maintenance collections, is the Society’s or Resident’s own responsibility.

10.5 Billing period

Each Subscription runs for a fixed period agreed with you in advance. Available periods are monthly, quarterly, half-yearly, yearly, or a custom period that we state explicitly. Your Subscription record shows its start date and end date, and these are visible to your Society’s Managers.

10.6 Activation

10.7 Free access and free trials

There are three separate ways a Society may pay nothing, and they are not the same thing:

(a) The 2026 free period

FlatConnect is free for all societies for the whole of calendar year 2026. No Subscription Fee is payable for that period, and no payment or payment instrument is required to use the Service during it.

(b) Three-month free trial for new societies, from January 2027

We begin charging Subscription Fees from 1 January 2027. From that date, a Society that is new to FlatConnect receives a three (3) month free trial on these terms:

(c) The small-society free tier

Separately from the trial, our pricing includes a free tier for small societies below a flat-count threshold, which pay no Subscription Fee for as long as they remain within it. The threshold applicable to your Society will be confirmed to you. A Society in the free tier is not on a trial and is not working towards a charge; if it grows beyond the threshold, it moves onto a priced Subscription and we will disclose the applicable price before any fee becomes payable, under section 10.2.

(d) Other complimentary access

We may also grant complimentary, discounted, promotional or pilot access at our discretion, on terms we state at the time. Unless we say otherwise in writing, such access is limited to the stated period, confers no right to continued free or discounted access, and does not set the price for any later period.

10.8 No automatic renewal

FlatConnect subscriptions do not renew automatically. We do not store your card or set up a standing mandate, auto-debit, e-mandate or recurring charge for Subscription Fees. Nothing is debited from you without a fresh, specific payment that you make or authorise for that period.

This applies equally at the end of a free trial or free period: nothing is charged when it ends, because no mandate exists. See section 10.7.

When your Subscription period is approaching its end, we may contact you about renewal. If you choose to renew, the price for the new period is quoted and agreed afresh. The price of a renewal is not necessarily the same as your previous price — trial, promotional, founder or first-year rates do not carry forward, and we will tell you the renewal price before you commit to it.

If you do not renew, the Subscription simply expires at the end of its paid or free period. See section 16 for what happens then.

10.9 How you can pay

Depending on what we agree with you, Subscription Fees may be paid by UPI, bank transfer, cheque, cash, or an online payment gateway. You may be permitted to pay in parts against an agreed total; each part payment is recorded against your Subscription and your outstanding balance is tracked. A Subscription is treated as fully paid only when the agreed total has been received.

10.10 Records and receipts

We maintain a record of each Subscription — plan, agreed amount, any discount or offer applied, billing period, start and end dates, status, payments received, outstanding balance, and any cancellation or refund — and will provide a written confirmation or receipt for amounts received. Automated invoicing and tax invoices are not currently part of the Service; if your Society needs a specific form of invoice or document for its accounts, ask us at [email protected] and we will provide what we reasonably can.

10.11 Non-payment

If an agreed Subscription Fee or an outstanding balance remains unpaid after we have told you about it and given you a reasonable opportunity to pay, we may suspend or restrict paid features, or suspend the Subscription, under section 15. We will give you reasonable notice before doing so, except where immediate action is needed for a reason listed in section 15.2.

10.12 Changes to fees

We may change our pricing for future subscription periods. A change in price never applies retroactively to a period you have already paid for, and never to a free period or trial already granted to you. Any new price applies only from the next period, and only after it has been disclosed to you and you have agreed to it.

11. Cancellation and refunds

Cancellation and refunds are governed by our Refund & Cancellation Policy, which forms part of these Terms. In summary:

Cancelling a FlatConnect Subscription does not cancel, reduce or waive any maintenance dues or other obligations a Resident owes their Society, and does not settle any outstanding Subscription Fee already due to us for a period already provided.

12. Maintenance collection, payment gateway and platform fee

12.1 Maintenance is between Resident and Society

12.2 Payment methods

Where enabled by a Society, residents may pay maintenance through a UPI intent or link that pays the Society’s own account directly, through an online payment gateway, or by any offline method the Society accepts and records manually. Which options appear depends on the Society’s configuration and verification status.

12.3 Payment gateway

12.4 Platform Transaction Fee

Where a Society collects maintenance through an in-app payment gateway, a Platform Transaction Fee may apply in addition to the payment gateway’s own charges. Where a Platform Transaction Fee applies:

This fee is distinct from the Subscription Fee and from the Society’s maintenance dues.

Important payment notice

FlatConnect facilitates record-keeping and, where enabled, payment initiation. We are not a party to, and not responsible for, payment disputes between residents and their society. Any dispute about whether a maintenance amount is owed, how much is owed, whether a payment was received, or whether a penalty was correctly applied must be resolved directly with your society administration.

13. Service availability

14. Changes to the Service

15. Suspension and termination

15.1 By you

15.2 By us

We may suspend, restrict or terminate an account, a user’s access, a feature, or a Society’s Subscription where:

We will give notice and, where the circumstances allow, an opportunity to fix the problem. We may act immediately and without prior notice where there is fraud, a serious security risk, unlawful activity, or a legal requirement to do so. Where we suspend access for a reason in this section, we are not obliged to refund the affected period; where the suspension turns out to have been our error, we will restore access and remedy it under the Refund & Cancellation Policy.

16. What happens to data when a subscription ends

When a Subscription expires, is cancelled or is terminated:

17. Financial data disclaimers

FlatConnect provides tools to assist in managing society operations, payments, and records. However, FlatConnect does not provide accounting, financial, tax, or legal advice.

All financial data, including dues, payments, balances, and reports, are based on user inputs and system configurations. Users (including society managers and residents) are solely responsible for verifying the accuracy, completeness, and correctness of such data.

FlatConnect shall not be held responsible for any financial discrepancies, losses, or decisions made based on the information provided by the platform. Users are advised to consult qualified accounting or financial professionals for official records, audits, or compliance requirements.

17.1 Accuracy disclaimer

We do not guarantee data accuracy. All data displayed on FlatConnect, including financial records, payment statuses, balances, reports and visitor logs, is generated based on user-provided inputs and system configurations. While we strive to maintain reliable systems, FlatConnect does not warrant or guarantee the accuracy, completeness, or timeliness of any data. Users must independently verify all information before relying on it for any purpose.

17.2 Financial loss

Subject to section 21.3, FlatConnect shall not be liable for financial losses arising from incorrect data entry, miscalculation, payment error, a society’s own accounting treatment, or reliance on platform-generated reports. Users are responsible for the financial decisions they make using FlatConnect.

18. User-uploaded content

Users may upload documents, images, profile photographs, agreements, identity documents, and other content to FlatConnect.

By uploading content, you represent and warrant that:

18.1 Ownership and licence

18.2 Profile photographs

Profile photographs of residents, tenants, workers, visitors, and other individuals may be uploaded and displayed to authorised users within the society, subject to applicable permissions and visibility settings.

18.3 Storage and access

Uploaded content is accessible only to users authorised through the society’s configured access controls and role-based permissions.

Platform disclaimer

FlatConnect does not review, verify, validate, endorse, or guarantee the authenticity, ownership, legality, completeness, or accuracy of user-uploaded content. All responsibility for uploaded content remains with the user, society, resident, tenant, committee member, manager, or other party that submitted the content.

Any information, photo, document, ID proof, agreement, record, or content uploaded to FlatConnect is uploaded under the responsibility of the user or society that submitted it. FlatConnect provides storage and management functionality but does not verify authenticity, ownership, legality, or consent.

19. Intellectual property

19.1 Our rights

19.2 A subscription is a licence, not a purchase of software

A Subscription grants the Society and its authorised users a limited, non-exclusive, non-transferable, revocable right to access and use the Service during the Subscription period, for the Society’s own internal community-management purposes. It does not transfer ownership of, or any other right in, the FlatConnect software, source code, platform or intellectual property. Nothing in these Terms is a sale or assignment of the Service or any part of it.

19.3 Feedback

If you send us suggestions or feedback about the Service, we may use them without obligation or compensation to you. We will not identify you as the source without your permission.

20. Third-party services

The Service relies on third-party providers for cloud infrastructure, authentication, data storage, email delivery, WhatsApp messaging, payment processing and similar functions. The providers we use, and what they do, are described in our Privacy Policy.

Where you interact with a third-party service through the Platform — for example a payment gateway, WhatsApp, or an app store — that provider’s own terms and privacy policy also apply to that interaction. We are not responsible for the acts, omissions, outages, terms, fees or policies of third-party providers, except to the extent of our own obligations under applicable law in respect of providers that process data on our instructions.

21. Disclaimers and limitation of liability

21.1 Service disclaimers

To the fullest extent permitted by applicable law, the Service is provided “as is” and “as available” without warranties of any kind, whether express, implied or statutory, including warranties of merchantability, fitness for a particular purpose, non-infringement, uninterrupted or error-free operation, and accuracy or reliability of information.

21.2 Limitation of liability

To the fullest extent permitted by applicable law:

21.3 What these limits do not cover

Nothing in these Terms excludes or limits any liability that cannot lawfully be excluded or limited under applicable Indian law, including liability for fraud or fraudulent misrepresentation, for death or personal injury caused by our negligence, or any liability or right of a consumer that applicable consumer protection law does not permit us to exclude. If any limitation in this section is held unenforceable, it shall apply to the maximum extent permitted, and the remainder of these Terms shall continue in force.

22. Indemnification

You agree to defend, indemnify and hold harmless FlatConnect and its proprietor, personnel and contractors from claims, demands, damages, liabilities, losses, costs and reasonable expenses arising from:

This indemnity does not apply to the extent the claim arises from our own breach of these Terms or our negligence, or where applicable law does not permit such an indemnity.

23. Support and grievance redressal

If you have a complaint or concern — about billing, a refund, the Service, your data, or anything else — contact us first. We would rather fix it than argue about it.

Support and grievance contact

We aim to acknowledge complaints within 48 hours of receipt and to resolve them within 30 days, or sooner where a shorter period is prescribed by applicable law. For privacy and data-protection grievances, see the Grievance Officer section of our Privacy Policy.

When raising a billing or payment complaint, please include your society name, the amount, the date, and any transaction or reference number. It helps us resolve it faster.

If you are a Resident and your complaint is about your maintenance dues, a penalty, a society record or a society decision, raise it with your Society first — those are the Society’s decisions, not ours. We will help with platform-related aspects.

24. Governing law and disputes

24.1 Governing law

These Terms and any dispute arising out of or in connection with them or the Service are governed by the laws of India.

24.2 Resolution

24.3 Your rights as a consumer

Nothing in this section affects any right you may have under the Consumer Protection Act, 2019 or other applicable consumer protection law to approach a consumer commission or other forum having jurisdiction, or to use any statutory grievance or online dispute resolution mechanism available to you.

25. Changes to these Terms

We may modify these Terms. When we do, we will:

Continued use of the Service after a change takes effect constitutes acceptance of the updated Terms. If you do not accept a change, you may stop using the Service and, where a material change adversely affects a Subscription you have already paid for, contact us under the Refund & Cancellation Policy. A change to these Terms does not change the price of a Subscription period you have already paid for.

26. General provisions

27. Contact and business identity

Related documents: Privacy Policy · Refund & Cancellation Policy · Delete your account

Acknowledgment

By using FlatConnect, you acknowledge that you have read, understood and agree to be bound by these Terms of Service, our Privacy Policy and our Refund & Cancellation Policy. If you accept on behalf of a Society, you confirm you are authorised to do so.